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Estate Planning

Estate Planning Checklist

A comprehensive estate planning checklist covering everything from wills and trusts to digital assets and final wishes. Work through each section at your own pace — your progress saves automatically in your browser so you can return anytime.

⚖️ Legal disclaimer — This checklist is for general informational purposes only and does not constitute legal advice. Estate planning laws vary by state. Always consult a qualified estate planning attorney before making decisions about your estate plan.
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Many financial accounts pass directly to named beneficiaries — completely bypassing your will. This makes keeping beneficiary designations current one of the most important estate planning tasks, especially after major life events like marriage, divorce, or the birth of a child.

Beneficiary designations
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Review 401k and IRA beneficiaries Priority
Name primary and contingent (backup) beneficiaries. Beneficiary designations allow the account to pass directly to heirs without going through probate — keeping the process faster and private. Note that inherited retirement accounts are still subject to income tax when withdrawn. Review after every major life event.
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Review life insurance beneficiaries Priority
Life insurance passes outside your will. An ex-spouse or deceased parent named as beneficiary will receive the proceeds regardless of what your will says. Check every policy you own.
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Set up TOD (Transfer on Death) on investment accounts
Allows brokerage and investment accounts to transfer directly to named beneficiaries without probate. Most brokerages offer this at no cost — simply request the form.
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Set up POD (Payable on Death) on bank accounts
Bank accounts with a POD designation pass directly to the named beneficiary without probate. Especially important for checking and savings accounts.
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Pension and annuity beneficiaries
If you have a pension or annuity, verify the survivor benefit option you selected and the named beneficiary. Some elections made at retirement cannot be changed later.
Account inventory
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Create a complete list of all financial accounts
Include institution name, account type, account number (last 4 digits), approximate value, and beneficiary. Store with your will or letter of instruction. Update annually.
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Document safe deposit box location and key
Tell your executor where the key is. If no one knows the box exists, its contents may never be claimed. Banks require a court order to open a box without a key.
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Document any money owed to you
Outstanding loans to family members, business partnerships, or formal IOUs. Your estate can collect these — but only if your executor knows they exist.
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Social Security survivor benefit information
Your spouse and dependent children may qualify for Social Security survivor benefits. Document your Social Security number and estimated benefit for their reference. Visit ssa.gov for current benefit estimates.
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Real estate that isn't in a trust or held jointly with right of survivorship must pass through probate — which can take months or years. Review how each property is titled and consider whether a trust or deed change makes sense.

Real estate
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Review how your home is titled Priority
Joint tenancy with right of survivorship, tenancy in common, community property, or sole ownership each have different inheritance implications. Know which applies to your home. An attorney can advise on changes.
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Locate all property deeds
Know where your deeds are stored. Deeds are recorded with the county recorder's office so a copy can always be obtained, but having the original saves time and cost.
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Document rental properties and leases
List all rental properties, current lease terms, tenant contact information, and property management arrangements. Your executor needs to manage or sell these properties.
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Consider a Transfer on Death deed (where available)
Many states allow TOD deeds that pass real estate directly to beneficiaries without probate. A simple, low-cost alternative to a trust for a primary residence. Check if your state offers this option.
Other property
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Vehicle titles and transfer process
List all vehicles, motorcycles, boats, and RVs. Some states allow TOD designations on vehicle titles. Otherwise, transfer requires going through the DMV.
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Storage units, timeshares, and other assets
Document the location, unit number, and access information for any storage units. For timeshares, note the contract terms — some have obligations that should be addressed by your estate.
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Digital assets are often worth real money and hold irreplaceable memories — yet most people leave no instructions for them. Give your executor the tools to access and manage your digital life without compromising your security while you're alive.

Access & passwords
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Document password manager location and master password Priority
If you use a password manager (1Password, LastPass, Bitwarden, etc.), leave written instructions for how to access it. Store the master password separately from your devices in a secure physical location known to your executor.
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Create an emergency access list of critical accounts
Email accounts, online banking, investment platforms, government portals (IRS, SSA), utilities, and any subscription services with automatic billing. Store this list securely — not digitally where it can't be accessed.
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Cryptocurrency wallets and seed phrases
Cryptocurrency without a seed phrase or private key is permanently unrecoverable. Store seed phrases in a fireproof location — not digitally. Consider a hardware wallet with written recovery instructions.
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Document websites and domains you own
Domain names and websites can have significant value. Document hosting providers, registrars, login credentials, and any revenue they generate. Include instructions for renewing or selling them.
Social media & subscriptions
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Set up social media legacy contacts and memorialization settings
Most major platforms allow you to designate what happens to your account after death. Facebook allows a Legacy Contact to manage your memorialized account. Instagram can be memorialized or deleted. Twitter/X allows account deactivation requests by family members. TikTok and LinkedIn can be removed upon request. Document your preferences and share them with a trusted person who knows your passwords or account details.
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Set up email and cloud storage legacy access
Major providers handle account access after death differently. Google offers Inactive Account Manager (myaccount.google.com → Data & Privacy) to designate what happens to Gmail, Drive, Photos, and YouTube. Apple offers Digital Legacy contacts in iOS/macOS Settings → Apple ID → Legacy Contact. Microsoft allows next-of-kin access to Outlook and OneDrive with a death certificate. Yahoo and AOL delete accounts upon death with no legacy access. For any platform without legacy features, ensure your executor has access instructions stored securely offline.
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List subscriptions to cancel
Netflix, Spotify, Amazon Prime, Hulu, Adobe, Apple One, gym memberships, magazine subscriptions, meal kits, etc. Provide a list so your family can cancel these and recover ongoing charges.
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PayPal, Venmo, and Cash App balances
Digital payment accounts can hold real money that is often overlooked. Document these accounts and their approximate balances. Accessing them after death requires account holder documentation.
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Life insurance proceeds can be the financial lifeline your family needs — but only if they know a policy exists, who to call, and how to claim. Billions in life insurance goes unclaimed each year because beneficiaries don't know the policy exists.

Insurance inventory
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Document all life insurance policies Priority
For each policy: company name, policy number, face value, premium, agent contact, and where the original policy is stored. Include employer-provided group life insurance — it terminates when you leave the job.
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Long-term care insurance policy details
Document benefit amounts, elimination period, daily benefit, inflation protection, and how to file a claim. Long-term care claims require specific documentation — know the process in advance.
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Burial / final expense insurance
If you have a burial or final expense policy, document the insurer, policy number, benefit amount, and claims process. These policies are designed to cover funeral costs directly.
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Homeowners / renters insurance
Your estate may need to maintain property insurance during probate. Document policy details, renewal dates, and agent contact. Your executor needs this to protect assets during the estate settlement process.
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Check for unclaimed life insurance
Use the NAIC Life Insurance Policy Locator at naic.org/life_insurance_policy_locator.htm to search for any unknown policies in your name. Many people are unaware of policies purchased decades ago.
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Veterans benefits documentation
Veterans may be entitled to burial benefits, survivor benefits, and VA life insurance. Document your service record, DD-214, and any VA benefits you currently receive. Visit va.gov for current benefit information.
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If you own a business, your estate plan must address what happens to that business. Without a plan, a valuable business can dissolve rapidly after the owner's death — leaving employees without jobs and your family without the asset's value.

Business succession
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Business succession plan Priority
Who takes over the business? A family member, key employee, or sale to a third party? A written succession plan prevents confusion, conflict, and business disruption. Work with a business attorney to formalize it.
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Buy-sell agreement with partners
A buy-sell agreement legally obligates remaining partners to buy out a deceased partner's interest at a predetermined price. Prevents unwanted heirs from becoming co-owners of your business. Fund with life insurance for liquidity.
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Business valuation
A formal valuation establishes what your business is worth for estate tax purposes and buy-sell pricing. Update every 3–5 years or after major changes in revenue or the business itself.
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Key man / key person insurance
Life insurance on a key owner or employee whose loss would significantly impact business operations. Proceeds can fund the buy-sell agreement or help the business survive the transition period.
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Document operating agreements, contracts, and debts
Your executor needs to know about all business obligations — leases, vendor contracts, loans, employee agreements, and any personal guarantees you've signed on behalf of the business.
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Documenting your final wishes is one of the most compassionate things you can do for your family. Making these decisions in advance removes an enormous burden from the people you love at the most difficult time in their lives.

Funeral & burial preferences
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Burial vs cremation preference Priority
Document your preference clearly. If you have a preference about where your remains are interred or scattered, specify that too. Consider prepaying funeral costs to lock in today's prices and remove financial burden from your family.
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Memorial service preferences
Religious or secular? Formal or casual? Who should speak? Any specific readings, music, or requests? If you've pre-planned with a funeral home, document the arrangements and location of the contract.
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Organ donation decision and registration
Register your decision at your state's donor registry (registerme.org). Indicate on your driver's license. Tell your family — they may be asked to confirm at the time of death even if you're registered. Your decision matters.
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Pre-plan or prepay funeral arrangements Optional
Working with a funeral home in advance locks in today's prices and removes decision-making from your grieving family. Prepaid arrangements are typically transferable if you move. Ask about irrevocable vs revocable contracts.
Personal communications
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Write letters to loved ones Optional
Personal letters to your spouse, children, grandchildren, or close friends are among the most treasured gifts you can leave. They don't need to be long — just heartfelt. Store with your estate documents and update occasionally.
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Obituary notes and biographical information
A simple document listing key dates, accomplishments, and relationships makes writing your obituary much easier for your family. Include military service, career highlights, organizations, hobbies, and survivors to mention.
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Charitable giving wishes
If you'd like to designate specific charities for memorial donations instead of flowers, note them here. You can also leave charitable bequests in your will or name charities as IRA or life insurance beneficiaries for significant tax advantages.
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Share this section with your executor and family members. Knowing what steps to take — and in what order — prevents costly mistakes and reduces the overwhelming nature of estate administration.

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First 24–48 hours
Immediate notifications
  • Notify immediate family and close friends
  • Contact your executor — they need to begin acting
  • Obtain the death certificate — you'll need 10–15 certified copies
  • Secure the home and any valuables
  • If applicable, notify the employer of the deceased
  • Contact your funeral home to initiate arrangements
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First week
Notifications and immediate finances
  • Notify Social Security Administration (1-800-772-1213) — overpayments should be returned
  • Contact life insurance companies to begin claims process
  • Notify banks to freeze or transfer accounts as appropriate
  • Forward mail to executor's address
  • Cancel credit cards and automatic payments to prevent fraud
  • Notify Medicare, Medicaid, or any government benefit programs
  • Locate and secure the will and other estate documents
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First month
Legal and financial administration
  • File the will with the probate court in the county of residence
  • Apply for an Employer Identification Number (EIN) for the estate
  • Open an estate bank account for incoming funds and expenses
  • Notify creditors — they have a limited window to make claims
  • Continue paying mortgage, insurance, and utilities on property
  • Collect and inventory all assets
  • Notify financial institutions and begin transferring accounts
  • Contact a CPA about the final income tax return and estate tax
First year
Estate settlement and closure
  • File the final income tax return (Form 1040) for the year of death
  • File estate income tax return (Form 1041) if the estate earns income
  • File estate tax return (Form 706) if estate exceeds exemption — $13.61M in 2024
  • Distribute assets to beneficiaries per the will or trust
  • Close the estate and file a final accounting with the probate court
  • Update your own estate documents — death of a family member is a trigger
  • Review and update your own beneficiary designations
Preparation checklist — do these now
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Tell your executor where everything is Priority
The most important step: have an explicit conversation with your executor about where your will, trust, insurance policies, account list, and digital asset instructions are stored. Don't assume they'll find everything.
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Create an emergency binder for your family
A physical binder (or fireproof document organizer) containing copies of all important documents, account lists, insurance policies, and instructions. Store in a known location. Digital backup on encrypted cloud storage as a secondary copy.
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Review and update this checklist annually
Set a calendar reminder each year — your birthday or a tax filing deadline works well. Major life events (marriage, divorce, new child, home purchase, significant change in assets) should trigger an immediate review.
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Have the conversation with your family
The greatest gift you can give your family is not a mystery. Discuss your wishes, the location of your documents, and who the key contacts are. These conversations feel awkward but are profoundly appreciated when the time comes.
Professional help

A comprehensive estate plan is best developed with qualified professionals. While online tools and templates can be a starting point, an attorney familiar with your state's laws ensures your documents are legally valid and truly reflect your wishes.

⚖️ Estate planning attorney

Drafts your will, trust, power of attorney, and advance directive. Ensures documents comply with your state's laws and properly reflect your wishes. Cost: $500–$3,000 for a basic estate plan.

💼 Financial advisor

Reviews beneficiary designations across all accounts, coordinates your estate plan with your overall financial plan, and advises on strategies to minimize estate and income taxes for heirs.

🧾 CPA / tax professional

Advises on estate tax planning, trust taxation, the step-up in basis for inherited assets, and the tax consequences of different distribution strategies for beneficiaries.

🌐 Online estate planning services

Services like Trust & Will, LegalZoom, and Fabric offer attorney-reviewed estate documents at lower cost than traditional attorneys. A good starting point for straightforward estates — consult an attorney for complex situations.

⚰️ Funeral home pre-planning

Most funeral homes offer pre-planning consultations at no charge. Locking in arrangements and prices in advance can save your family significant money and the burden of decision-making during grief.

🔑 Key trigger events — review your plan when:

You marry, divorce, or remarry — A child or grandchild is born — A beneficiary dies — You buy or sell property — Your financial situation changes significantly — Tax laws change — Every 3–5 years regardless.